Office Support Assistant

Frankfurt • full-time • with work expericence

Overview
Phoenix Business Solutions is seeking a team assistant to oversee office related matters for our Frankfurt office. The Office Support Assistant will be responsible for the smooth running of the office, as well as providing support to a variety of business functions including event management, marketing, sales and accounting across the Phoenix territories of Germany, Switzerland and Austria. This role requires a high-level of initiative, self-organisation and multi-tasking abilities.

Reporting Line
The Office Support Assistant will report to the Director Continental Europe.

Role/Responsibilities
•Organise and manage team events ilities
•Take direction from the event manager to support the management and running of regional events, including sponsorships, vendor and venue coordination, staffing, invitations, stand signage, collaterals, giveaways, on-site logistics and post event follow-up
•Contribute creative programme concepts to maximise the impact of our investments at events
•Work with the event manager and digital campaign specialist to optimise regional promotion of events
•Work closely with Sales to send, create and chase after opportunities for clients or future clients
•Keep updating equipment for Office use for colleagues, s.a. beverages and paper
• Bookkeeping, processing invoices, travel expenses, organisation of paperwork
• Booking of travel expenses for colleagues, like flights, trains and hotels
• Marketing for events or other occasions

Position Requirements

• Experience in a fast-paced, deadline-driven environment
• Multi-tasking abilities
• Self-organisation to oversee all office related matters
• Verbal and written communication skills, with an ability to influence others
• Open-minded and creative mindset
• Good English speaking and writing skills
• Communications with peers is essential, team-work
• Some travel may be required (Europe)

Submit your CV and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it.,
alternatively contact HR on 020 7680 4450

Phoenix Business Solutions GmbH. Mainzer Landstrasse, 50, Frankfurt am Main, 60325
Tel: +49 69 77044 370 - www.phoenixbs.com

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